1 – Prepare an accurate guest list
Your guest list is the first step you need to follow for your wedding planning, right after setting the date! It’s truly important since this will define the budget to be spent onwards. It may sound impossible to draft and edit your guest list but is more than essential. Having a clean list from the very beginning, it will make easier to keep track on last-minute additions, follow-ups including RSVPs, menu arrangements, table setting and thank you notes.
Set your feet on the ground and be realistic with the numbers. We know, this isn’t the most pleasant part of any wedding preparations but budgets have limits. Your original budget will define your guest list count. Planning a wedding for 50 guests is totally different from organizing a wedding for 200 guests. Take under consideration that for each guest you add, certain changes follow at:
- the number of plates your caterer will prepare,
- the number of favors,
- the number of chair rentals & table set up,
- the quantity of food and cake,
- (in some cases) accommodation & transportation means
- the venue capacity
Write down your guest list by placing at the top, your family members and your best friends. Leave some room for coworkers, neighbors or even your parent’s friends and some people that may have invited you to their wedding. In case you have to limit your guest list, then you will start from the bottom. If you are planning a destination wedding, these numbers will affect the final expenses.
2 – Find a venue that speaks to your heart
It is important to have a clear idea of the venue you’re looking for. Like if you wanted in a vineyard, on olive orchards, Cliffside, by the beach, in a castle or a hotel. This will, later on, define your wedding’s theme and decoration concept and design. Bear in mind, that location is relevant to local weather conditions. For example, an open wedding in a forest may hold some chilly surprises or even rain.
Before you book a wedding venue, consider speaking with a wedding planner. Wedding experts can provide solutions that will respect your vision and your budget. If you have your guest list ready (or almost ready), a wedding planner will suggest the best available options for your wedding day. Professionals know how to smooth the stress and permit to soon to be married couples to stay true to their themselves without compromising in quality.
3 – Think of your guests
It’s a fact that you won’t be able to please everyone but at least try to be thoughtful while choosing your venue or ceremony location by ticking off boxes like nearby hotels, transportation, venue proximity. Also, your guests are the ones you’re honoring by creating this party, thus you need to take care of them with respect to choosing your menu and drinks. If you’re inviting out-of-town guests or having a destination wedding, consider looking for a venue close to a hotel.