Wedding Planning Tips
When planning your wedding, it’s good to have some guidance in order to avoid headaches and stressful situations. For more than 8 years we have planned and organized countless weddings, therefore you can rely on our experience. Here we have gathered our top tips & tricks to make a bride’s life easier. Brides gather around and check out our indispensable wedding planning tips below.
1 – Prepare an accurate guest list
Your guest list is the first step you need to follow for your wedding planning, right after setting the date! It’s truly important since this will define the budget to be spent onwards. It may sound impossible to draft and edit your guest list but is more than essential. Having a clean list from the very beginning, it will make easier to keep track on last-minute additions, follow-ups including RSVPs, menu arrangements, table setting and thank you notes.
Set your feet on the ground and be realistic with the numbers. We know, this isn’t the most pleasant part of any wedding preparations but budgets have limits. Your original budget will define your guest list count. Planning a wedding for 50 guests is totally different from organizing a wedding for 200 guests. Take under consideration that for each guest you add, certain changes follow at:
- the number of plates your caterer will prepare,
- the number of favors,
- the number of chair rentals & table set up,
- the quantity of food and cake,
- (in some cases) accommodation & transportation means
- the venue capacity
Write down your guest list by placing at the top, your family members and your best friends. Leave some room for coworkers, neighbors or even your parent’s friends and some people that may have invited you to their wedding. In case you have to limit your guest list, then you will start from the bottom. If you are planning a destination wedding, these numbers will affect the final expenses.
2 – Find a venue that speaks to your heart
It is important to have a clear idea of the venue you’re looking for. Like if you wanted in a vineyard, on olive orchards, Cliffside, by the beach, in a castle or a hotel. This will, later on, define your wedding’s theme and decoration concept and design. Bear in mind, that location is relevant to local weather conditions. For example, an open wedding in a forest may hold some chilly surprises or even rain.
Before you book a wedding venue, consider speaking with a wedding planner. Wedding experts can provide solutions that will respect your vision and your budget. If you have your guest list ready (or almost ready), a wedding planner will suggest the best available options for your wedding day. Professionals know how to smooth the stress and permit to soon to be married couples to stay true to their themselves without compromising in quality.
3 – Think of your guests
It’s a fact that you won’t be able to please everyone but at least try to be thoughtful while choosing your venue or ceremony location by ticking off boxes like nearby hotels, transportation, venue proximity. Also, your guests are the ones you’re honoring by creating this party, thus you need to take care of them with respect to choosing your menu and drinks. If you’re inviting out-of-town guests or having a destination wedding, consider looking for a venue close to a hotel.
4 – Do not negotiate on small things
Ok, it’s always a good idea to negotiate and try to make savings for more but think twice of the amount you’re negotiating for. It’s different to negotiate a few euros for your invitation and a few thousand on drinks and menu. Prioritize on what’s really important. Make clever choices if you want to have the wedding of your dreams. It’s essential to be prepared for any surprise expenses like additional tailoring needs or a new pair of bridal shoes.
A wedding needs an enormous amount of tiny details to become unforgettable. To keep a balance between things that must-have and those that can be skipped, you will need a checklist. For example, there is no wedding without a wedding gown or a groom’s attire, right? But you can have a wedding with fewer guests or different kind of wedding invitations or without a live music band or even with seasonal flowers. Have a heart to heart discussion with your better half and your wedding planner, in order to set some limits on what is negotiable.
5 – Know how to read between the lines on Pinterest photos
It’s only normal that Pinterest is every bride’s go to. On the other hand, this can be truly overwhelming since it can really mix you up if you can’t really know what is it truly that you like in a photo. Also, bear in mind that many photos are not an outcome of a real wedding but perhaps of a styled shoot so the details you see could also be distorted also with the photographer’s touch.
It’s a good idea to Pin what you like on your special wedding board. If you add little notes for specific details on each pin, this will guide you on what you really love at each image. Maybe you are attracted to soft shades of coral or you love blue shades. Pinterest can help you build a mood board for your personal style. This will guide you as you move forward to pick up the best combinations for your dream wedding.
After some time, you should better delete Pins that no longer suit you. When you will have a clear picture of your final vision, then start looking for the vendors behind each wedding. Most importantly, discover which wedding planner is closer to your wedding style. As soon as you find the ideal wedding designer & planner, then everything will come in place. Pinterest is perfect to set a general mood and define what works best for you. And it works as a starting point for the creation of your unique wedding theme.
6 – Plan ahead and use a time plan
Take your time. Don’t start last minute so you don’t get stressed. Prepare a to-do list that you can fill in with every detail that comes to mind. Set dates on when you should add to do what.
7 – Write down your “Cant’ live without’s”
Remind yourself what’s truly important. Let your creativity flow but on the other hand, we bet your budget is not endless. So remind yourself during the process what are your “can’t live withouts“? Great food? Amazing view? Unique wedding dress?
8 – Eliminate ideas
Don’t get caught up in perfection. Prioritize! And keep it simple. As we said already since your budget is not endless, in your initial mood board scrap out ideas that perhaps were not meant to be for your venue or if you’re not going for this rustic theme, after all.
9 – Don’t make this all about you
Be present. Be a team with everyone in the process and enjoy time with everyone involved. It’s one of those rare moments to enjoy with your party girls while trying on several bridal gowns. Your rare moments to involve your mom and trust her taste and those organizational skills. To hug your dad as often as you can since soon you won’t be his little girl anymore. Last but not least, enjoy those creative mornings with your hubby to be and see for once again how much you are aligned but also feel free to quarrel on little things. Your skills to manage these small “hiccups” will be needed in your married life.
10 – Get yourself a wedding planner!
Why? To make your wedding more fun, stress-free and get to enjoy all the fun appointments such as Food tasting, venue tours, cake tasting, flower sampling and the like so it does not have to be all business. Also for you to be able to be relaxed and focused when your big day arrives and be present and enjoy every little moment.
It is no secret, that a wedding planner, will keep everything on track and deal with all the tiring tasks behind the scenes. Will stand by your side and protect you from any unnecessary expenses. Also, they can coordinate the wedding preparation, the wedding day and the wedding celebrations while you enjoy a full body beauty spa week.
One Bonus Tip
Never forget that you will need time. With the help of your wedding planner, create a wedding planning schedule and do things one by one. This will save you time, money and energy. It would be wise not to book any vendors before you find your own wedding designer & planner.
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